OCM Guide
From AAA Wiki
Contents |
Overview
Main Article
An OCM or (as they are lovingly known) an Organizational Committee Member is a student who is learning the ropes as a first-year in a student club. An OCM does not, however, have to be a freshman. The OCM board is usually composed of 7-10 students who work closely with the ECM board to plan and execute events. OCMs look to the ECM members for guidance and suggestions in caring out their own events. Although the two boards are somewhat separate, both OCMs and ECMs are integral parts of the student club. OCMs are expected to attend all mandatory club activities, including board meetings, cultureSHOCK, and board bonding. In the fall of every year, the student club interviews a select group of interested students to fill the OCM positions. If OCMs choose to continue with the student club the following year, they will have a chance to run for ECM positions.
AAA's Committees
Political Committee
- Overview
The Asian American Alliance Political Committee (AAAPC) is a subgroup of AAA (main page), headed by the Political Chair. Unlike the AAA board, AAAPC has no official positions other than the chair; membership is largely self-declared, although members are still expected to attend weekly meetings and participate in events. Members include current and former board members, and other individuals committed to the group and its work. While the chair does facilitate weekly meetings and provides a general direction for the committee, AAAPC largely operates through collective decision-making, and members often spearhead their own projects.
- Mission
AAAPC has several functions--for one, it has served as a forum for discussion on critical issues such as Asian American identity and issues that arise, such as racially offensive comments in the media or occurrences of anti-Asian violence in New York City. Secondly, it has worked in significant capacity with other organizations of color and activist groups on campus, such as the United Students of Color Council, Students Promoting Empowerment and Knowledge, the Black Students Organization, and the Student Organization of Latinos. AAAPC also has ties to Asian American organizations throughout New York City that organize and advocate for social justice, voting rights, immigrants' rights, and labor rights, such as the Asian American Legal Defense and Education Fund, the Chinese Staff and Workers Association, Desis Rising Up and Moving, and others. Members of AAAPC have also contributed to the annual New York Asian American Student Conference, a collaborative effort between students at Columbia and other New York City colleges, and the National Asian American Student Conference, which will next occur this October in Atlanta.
Service Committee
- Overview
Service Committee is a branch of the Asian American Alliance board that, like the organization as a whole, strives for awareness and education about APA issues through community-level engagement and service. The academic experience tends to isolate college students from the social circumstances that surround us. By coordinating community service events within Asian American enclaves in New York City, the Service Committee seeks to break that university bubble which we often find ourselves within. This deep investment in community issues often requires a different set of hands and interests to plan its logistics and events. The Service Committee is modeled after the Political Committee to find time outside organizational board meetings to plan such initiatives, which the Community Chair presents to the executive board. The Community Chairs for 2008-2009 are Mei Li Zhou BC '11 and Lena Fan CC '10.
All Service Committee members are welcome to Tuesday executive board meetings and are considered part of the overall AAA board. The Service Committee's mission statement can be found on its Facebook group, at http://www.new.facebook.com/home.php#/group.php?gid=13752100031
- Mission
The Asian American Alliance Service Committee is established in the aim of... ... aiding the diverse Asian American communities in the New York City area through the means of community-based volunteer work. ... learning about and promoting awareness of issues affecting these communities through civic-level organization, assistance, and service. ... informing the on-campus work, by purpose and action, in which the Asian American Alliance (main page) and the Political Committee are engaged.
Collaboration and Partner Organizations
The Asian American Alliance works closely with many community organizations and special event committees:
- AALDEF - Asian American Legal Defense and Education Fund
- CWSA
- CAPA - Coalition of Asian Pacific Americans
- APICHA - Asian Pacific Islander Coalition against HIV and Aids
- SAFER
- KALCA
- ECAASU - East Coast Asian American Student Union
- NYCAASC - New York City Asian American Student Conference
- NAASCON - National Asian American Student Conference
AAA Also works closely with many Columbia University clubs and student organizations:
- ABC - Activities Board at Columbia
- BSO – Black Student Organization
- CAO - College Activities Office - Barnard's office for picking up forms, treasury information for student activities on Barnard's campus
- CSC - Chinese Student Club
- Dimensions - Cultural group that covers all South Asian nations (non-political)
- CU Japan – the Japanese interest club on campus
- Liga Filipina – cultural club to promote Filipino community/culture on campus
- Mujeres - cultural support for Latina Women on Columbia/Barnard campus.
- OPS - Organization of Pakistani Students
- SOL - Student Organization of Latinos
- TASA - Taiwanese American Student Association
- USCC - United Students of Color Council - umbrella organization to help foster and unify various groups of color
- VSA – Vietnamese Student Association
- Club Zamana – South Asian interest club
Event Organizing
How to do your own event:
1. Have an idea of what type of event you want to do --- a party, lecture/speaker, open mic night ---- and what audience you want ---- children, freshmen, or everyone (and how many people do you think will come).
2. Mention it at a board meeting and see if anyone wants to help, can offer suggestions, or volunteer another group you could possibly collaborate if you want to.
3. Figure out how much it should cost ---- food, supplies, speaker costs, etc.
a. Talk to Jeremy to figure out if AAA can cover your budget
4. Pick a date and see what other events are occurring on that day, time, weekend and see if there is room available (do you want to screen a movie in the theater or in a room in lerner? Do you need a classroom or a lounge?)
a. For this you should coordinate with the secretary Dan who will help you book a space.
b. Let everyone else on the board know of when the event will happen
5. Publicize!!!!! Create a facebook event, invite people (board member so they can invite their friends), flyer (which means either create your own or ask for help), and any other ways you can think of publicizing the event
a. Talk to Corrine for ideas on publicizing your event
6. Ask for volunteers closer to the event – someone to help set up, carry food/supplies, or anything else you might need help with
7. Bottom line: if you have any questions don’t hesitate to ask someone on the board for advice, suggestions, etc.
E-forms
We use e-forms to get money for events we organize. Mostly we will be taking money from our ABC account, and in general what will happen is this:
1. Whoever is in charge of buying stuff for the event will let Jeremy (the Treasurer) know how much money is needed, what is being bought, and from which vendor we're buying from (from an approved list of vendors)
2. Jeremy, having cleared the transaction with our ABC rep, will get back to you with an approved e-form
3. You then take the completed e-form to the vendor, and will use the e-form to pay for the goods
4. The vendor will keep the white sheet and give back the yellow, green and pink sheets
5. You will then get these sheets back to Jeremy, who will give it to the relevant reps, who in turn will make sure the money gets through
Space, Furniture, Tech Requests
Booking Space, Furniture and Tech
To request for Furniture and Tech, the best way is to go through our secretary, Daniel Nishball.
Please email 10 days prior to the event the following:
- A.) For all Lerner Hall and Residential Hall Bookings
1. What space you would like to book or what venue you would like to book and what time frame/dates. You can click the "EMS Browse Events Link" below to check out what events are scheduled where so you can infer what venues are free.
2. What you need for Furniture, and any setup details.
3. Any A/V and Tech Requests.
- B.) Booking for Hamilton –
Go straight to Carol Arnold on the 7th Floor of Lerner Hall.
- C.)Booking for Barnard –
Go to the Barnard activities office. AAA has usually booked spaces on the Columbia campus, not on the Barnard campus.
Forms and Links
Adding Lerner Services - Contains the Furniture List and other notes
Tech Request Form - So you know what is available for tech requests.
EMS Browse Events
If you are pressed for time, just go up to Lerner Hall 7th Floor and speak with Carol Arnold. When she's feeling nice she'll just put in the requests for you, when she's not she'll make you fill out a paper form which requires you to run around getting signatures from Marta.
The important info you need is that our account number is 992053, we're under ABC, and our advisor is Marta Esquilin.
AAA 2008-2009 Board Contact
Main Article: AAA Board 2008-2009
AAA Events 2007-2008
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